Committee Roles

Hornsea Carnival Committee Roles

Chairman:

  • Chair the meetings
  • Ensure the smooth running of the committee
  • Plan and bring together all areas of the committee to ensure the smooth running of Carnival weekend
  • Producing Carnival weekend schedule
  • Community liaison
  • Town Council liaison

Treasurer :

  • Maintaining accounts
  • Banking
  • Internet Banking
  • Licence applications
  • Insurances
  • Collection Buckets

Vice Chair:

  • Chair the meetings
  • Ensure the smooth running of the committee
  • Plan and bring together all areas of the committee to ensure the smooth running of Carnival weekend
  • Producing Carnival weekend schedule
  • Community liaison
  • Town Council liaison

Secretary:

  • Booking meetings
  • Providing meeting agenda
  • Taking and managing the minutes
  • Correspondence
  • Booking of the Mayor for Carnival events

Health and Safety:

  • Risk assessments and method statements
  • Road closures
  • Police liaison
  • Fire safety liaison
  • Medical cover liaison / first aid

Parade Organisation:

  • Parade Logistics
  • Liaison with school
  • Parade route planning
  • Managing applications forms etc
  • Carnival Float, bus or cars for Royals
  • Carnival Royals appointment and roles over the carnival weekend
  • Rosettes and judging

Carnival Logistics:

  • To book and liaise with all suppliers before and over the carnival weekend
  • Marquees hire
  • Security hire
  • Barriers hire
  • Toilets hire
  • Skips hire
  • Generators hire
  • Vans and trucks hire

Carnival Traders:

  • General Traders
  • Food Traders + demos
  • Arts and Craft Traders
  • Community Traders
  • Services Village
  • Park Layout plan

Carnival Hospitality and Entertainment:

  • Fairground booking and liaison with Ryan from Crows
  • Booking fireworks and Liaison with Tim from Eastern Pyro
  • Booking arena and festival acts
  • Liaising with all acts on Carnival weekend
  • Tombola and raffle etc
  • Hospitality, food and drink for Committee members, guests and acts
  • Carnival Merchandise
  • Fun Run
  • Tug of War
  • Sunday Church Service
  • Kids Disco Tent
  • Tent and park decoration

Music:

  • Music tent
  • Music stage
  • Booking staging, equipment, sound etc
  • Managing all acts, running orders and performances across the carnival weekend

Social media and Press:

  • Local and national press
  • T.V. and radio liaison
  • Social media platforms management
  • Website management
  • Carnival program / Flyers
  • Advertising Signage and posters
  • Banners around town

Fundraising:

  • Fundraising events including Santa sleigh, lights night etc, BBQ
  • Grant applications etc

Environmental and Recycling

  • Bins
  • Recycling
  • Plastic free carnival
  • Litter free Carnival